• The District 53 Council which meets twice a year at the Fall and Spring District Conferences, consists of the D53 Executive Committee and two representatives, the President and VP Education, of each Club in District 53.
• D53 Executive Committee consists of all Area Governors, Division Governors, District Governor, Lt. Governors, PRO, Secretary, IPDG, and Treasurer.
• Only Presidents and Vice Presidents Education of District 53 Toastmasters Clubs and District 53 District Officers (Executive Committee) are eligible to vote at District 53 Council Meetings.
• Club Presidents and Vice Presidents can have their voting privileges exercised by proxy. District Officer voting privileges can only be exercised by that District Officer.
• Any member of your Club in good standing (having paid dues) can hold your signed proxy and exercise your voting privileges.
• Any Club member in good standing can hold a maximum of two signed proxies from his/her Club.
• A Club President can exercise his/her voting privileges and those of his/her Club’s Vice President Education. He/she does not need the signed proxy of the VP Education. However, if at all possible, it is good form to concur with the VP Education prior to the Spring District Council Meeting and obtain his/her proxy.
• A Club Vice President Education can exercise his/her voting privileges and those of his/her Club’s President. He/she does not need the signed proxy of the President. However, if at all possible, it is good form to concur with the President prior to the Spring District Council Meeting and obtain his/her proxy.
• The maximum number of voting privileges that a Toastmaster can exercise is three: One if he/she is a District Officer, and those of the President and VP Education of his/her Club. No Toastmaster can hold proxies from more than one Club.
• TO DO within 30 days prior to the Conference and Council Meeting:
  • Review Council Meeting Agenda and its attachments (e.g. budget, audit, or Treasurer's reports; proposed club/area/division alignment, officer nominations, proposed resolutions)
  • Discuss items with your Club members. Seek concensus.
  • The District Governor or District Secretary will mail a copy of the agenda and attachments to all members of the District Council (Club President and VP Education of record) 30 days prior to the meeting for your review.
• TO DO on the day of the Conference and prior to Council Meeting:
  • Members of the District Council, or their designated proxy, must Register at the Credentials Table/Desk located adjacent to (or near) the Conference Registration Table. Be prepared to identify your name, office, and Club number to receive your Credentials Packet.
  • Proxies present (surrender) their signed Proxy Certificate at the Credentials Table/Desk and receive their Credentials Packet.
  • The Credentials Table/Desk will be open at the start of the conference (registration) and close 30 minutes prior to the start of the council meeting. The Credentials Table/Desk may be closed during some conference events - see posted schedule or conference program.

of ________________________________ club (club number ________ ) do hereby

assign to ________________________________, a member in good standing of the above Toastmaster Club, the right to represent me and vote in my stead at the District 53 Council Meeting to be held on ____________________________________________________.